Facility Administrator

Please note this is a Permanent Part Time role - Monday to Friday - 16 hours a week flexible with 4 x 3 hours and 1 x 4 hours. 

The role:

Responsible for the daily administration of our Commercial/Infrastructure departments, Internal Managements Systems & Supply Chain. Working as part of the team to deliver to our high values of customer service. Assisting the team key measures and service level agreements are maintained. Reporting into the Facility Manager to ensure our departments projects and deadlines are met.

• Provide administration support for Commercial and Infrastructure Department.
• Accurate data input for technician timesheets to enable effective review.
• Managing the facilities inbox including the processing of invoices and PO numbers.
• Utilise our internal management tool to submit improvements and potential developments to support the teams efficiency.
• Allocating pre-approved works for sites/projects and collating project costs.
• Communication across our sites within the business with our teams and management.
• Ensure adequate procedures and documentation from the business & suppliers including obtaining RAMS, qualifications and Health & Safety.
• Effectively and timely order plant and materials to enable works to be completed on time and to a high standard.

Desirable qualifications, skills, and experience

• Good working knowledge of Microsoft office products.
• Relationship Building and working within a team environment.
• Organisational and operational awareness.
• Effectively communicate at all levels from Technicians to management.
• Problem solving and analytical skills.
• Experience using internal management tools.
• BTEC Level 2 in Business Administration or equivalent (not essential).

Who are Solus and what can they do for you? 

Solus is one of the largest body repair groups in the country, wholly owned by Aviva employing over 1000 expert people across 25 UK locations and have repaired over 700,000 vehicles in the last 15 years.

• Our excellent benefits and rewards packages.
• Competitive employer matched pension contributions
• Discounts on Aviva products and services.
• Savings and benefits schemes.
• Discounts and schemes for electric vehicle purchase for all employees.
• Holding several main manufacturer approvals – Jaguar, Land Rover, Mercedes Benz, BMW, Mini, and Volkswagen.
• Well known for prestigious award winning in the industry, customer service, apprenticeships, and IT systems fields.
• Links with Thatcham to get the best products and training here in the UK.
• We have a variety of locations, hours and working patterns to suit our customers, business, and you.
• We interview every disabled applicant who meets the minimum criteria for the job.

Excited but not sure you tick every box? We are inclusive – we want applications from people with diverse backgrounds and experiences. We are looking for individuals who can grow and support our business and we expect to do the same for you.

We recognise that we can only achieve our vision with the dedication and collaboration of our specialists. This is an excellent time to join a rapidly growing business and help us to shape the future. 

What next? 

Please apply online and our recruitment team will be in contact within 7 days